SOL Assistant - Post reminder dates on your Outlook Calendar

This software allows you to easily set multiple reminders for any event - on your Outlook calendar. You can set up to 6 reminders per event, at intervals ranging from 1 day to 1 year. It will then post all of those reminders to your calendar with a simple click of a button!

This is an ideal little step to add to your case opening process; as you get new cases in, using the SOL Assistant, you enter the case name, the SOL Date and then select the number of reminders (1 to 6) and the reminder frequency (1 day to 1 year). The SOL Assistant will then calculate all the dates – never setting them on a week-end – and display the results to you. You can then alter those dates or simply click Submit and The SOL Assistant will post a reminder on your Outlook calendar for every date displayed.

The SOL Assistant is FREE and works fantastic for setting reminders on one calendar. If you need to set dates on more than 1 calendar at a time, there is a "big brother" to this program, the SOL Executive, that is for sale and can be customized to fit any need you have, using your predetermined frequency and interval.

Another nice feature of this program, is that it will integrate with The LawClaw – the case management system – with all of it’s extensive calendaring capabilities.

The SOL Assistant is FREE!

http://www.technobiz.net/Legal/DLFiles/SOLAsst1.exe

The LawClaw! - Easy and Comprehensive Case Management System

The LawClaw is a legal case management system that integrates your case documents, filings, case calendars and billing - all in one easy to use interface. It has many sophisticated features, yet is very (VERY) easy to use. If you don't have a "System" or if the one you are using is cumbersome and difficult to use, you really should take a look at this program. In most cases, documents and information that you already have can be quietly integrated into the LawClaw; whether you have another case management system or not!

In working with case management packages, experience has shown that most of them are 800 lb gorillas to a 200 lb problem. When looking at case management systems, there are key things to look at; Will it provide quick access to information? How difficult is the learning curve? Will the rest of the staff like it? The LawClaw is the better answer for all of these questions and more.

With a few key strokes, you can be viewing all the case information, previously stored documents and files – or creating a new document, email or note – for any client your firm is working with. Document processing is done using the most common word processors – Microsoft Word or Corel WordPerfect. And, it is so easy to work with, everyone in the office will find it very time saving – from the accountant to the partner to the call taker.

For the large firms, the LawClaw has other fantastic features including the use of Bar Code technology to help you locate physical files in your office. It can integrate with Outlook for calendaring, reminder and email functions and it works with either Word or WordPerfect – you decide – by user; making it almost effortless to learn. In addition, the LawClaw will integrate with QuickBooks – a commonly used accounting program – to make the billing process in your firm an accountants dream.

The LawClaw has a setup fee and can be either purchased or leased, depending on your needs. A firm with five people would cost approximately $2,500.00 for the initial setup and then purchase each license for 999.00 or lease the software for 79.99 per month per user.

http://www.LawClaw.com

Adobe Acrobat Reader - Read PDF Files

Adobe was the creator of the Portable Document File (PDF) system, which has become a standard method of storing document images. One of the keys to its success is the ability to store a precise duplicate of an image in a very small file.

The small file size combined with the free PDF reader utility has made Adobe one of the leaders in document scanning, storing and transporting.

Adobe Reader is free – follow the link below to install the free version

http://www.adobe.com/products/acrobat/readstep2.html

eTranscript Viewer - Read Electronic Transcripts

eTranscript is a free program that will allow you to read transcripts. It is from Real Legal and they make several other legal assistance tools.

The link below will lead you to their website and click on the FREE VIEWER button to be prompted to save or open the program file.

Currently, they are distributing this program as an .EXE file and your internet connection may not allow this.

The cost is Free!

http://www.RealLegal.com

Adobe Acrobat Writer - Create PDF's

If you are in the legal profession, sooner or later you will have the need to create a PDF from one of your documents to send to someone. (Bankruptcy Courts are now all electronic filing with PDF's!)

Once this is installed on your computer, you will find it to be very easy to work with. Adobe Writer will install macros to work with common office software, like Microsoft Word and Excel. Additionally, Adobe Writer will set up a “Virtual Printer” that will create a PDF file from most every program you have.

Simply create your document and print it to the PDF Printer. You will be prompted for a file and location – once the print process has completed you will find your PDF File!

The cost for this program is approximately 499.00 and installation is very easy.

http://www.adobe.com/products/acrobatpro/

CaseMap - Organize Case Documents, etc.

CaseMap is an award-winning case analysis tool that makes it easy to organize and explore the facts, the cast of characters, and the issues in any case. From your first meeting regarding a new case, CaseMap helps you capture your thinking and communicate it to everyone on the team. The newest version of CaseMap, CaseMap 6, makes it even easier to analyze your cases.

The cost for CaseMap is approximately 200.00 and has an annual maintenance renewal cost of approximately 75.00.

http://www.casesoft.com/casemap/cm7trial.asp

GFI-Faxmaker - Get & Send faxes through email.

This is a tremendous piece of software that allows you to receive and send all your faxes through email! When you receive a fax, it is a new email in your inbox. To send a fax, you simply send an email to (FaxNumber)@Faxmaker.com, and the fax is sent. On the email you send, your email message is the fax cover page and any document you attached to the email will be faxed to the Fax Number you specified.

A successful (or Failure) message is returned to the sender, it can generate a customized cover page, etc. The software also has the ability to sense DID (Direct In-Dial) and direct the incoming faxes to the proper recipient(s).

Depending on the hardware used for this application, GFI-Faxmaker can handle the faxes for any size law firm – small or large.

The software cost is about 900.00, but it really works best when installed on a standalone computer, with a special fax board installed. For a separate computer with the software and fax board, the cost is about 2500.00, which is about the same price as a fairly sophisticated fax machine.

http://www.gfi.com/faxmaker/

IntelliPDF - PDF File Batestamper

IntelliPDF is a program to allow you to “stamp” Adobe PDF Files. You can have it "stamp" each page with a number, characters or a combination of both. The “stamp” can be placed anywhere on the page and the “stamp” location information stored as a template. This is a great utility for preparing documents for trial or to send to be reviewed by expert personnel.

When working with large volumes of paper documents, this tool is almost a must have. Imagine putting together a large set of medical records and needing to review it with medical staff. If each page was numbered serially, it would be much easier for everyone to look at the page marked “Exhibit 1 - Page 392” than to look at page 15 of Dr. Hyde’s report – located after Dr. Imajean’s report and before Larry Locomotive inspection report. And I don’t want to think about the person putting a non-uniquely numbered report back together if they accidentally dropped it!

It is very fast and easy to you, but you must have Adobe Acrobat Writer (Version 5 or better) to use this software. This software will add a button to the Adobe Writer tool bar and with a few clicks you can number or stamp 100’s of pages in just seconds.

The cost is approximately 399.00 per computer installed.

http://www.IntelliPDF.com

Isys-Search - Find your documents Fast!

Isys-Search is another searching tool, but will index the CONTENTS of your documents, zip files, PDF Files, etc. It will read through about 40 different file types and find phrase(s) in those files.

It is very simple to work with, but it also has sophisticated searching options as well. You can have Isys find all documents with "CONTINUANCE" and "DEFENDANT", but do not have "REECE". It too has tremendously fast search results and will index about 1 billion characters of documents in 1 hr.

Then it can be set to re-update the indexes at night for any new documents or files and keep itself up-to-date and accurate. A fantastic way to do conflict checks!

The cost varies depending on the number of users. For a one person office, the cost is approximately $450.00, while the cost for a small network, handling up simultaneous searching is roughly $600.00.

http://www.Isys-search.com

Log-Me-In - Reach your computer remotely

This provides very fast access to your office computer - from any web browser. You can read email, write documents, check electronic calendars from any computer connected to the internet. You “take control” of your own computer – from anyway – just like you are sitting at your desk!

It is very fast and secure, and backed by a very knowledgable customer support desk - although I doubt you would ever need to contact them.

We at TechnoBiz, have worked with a number of remote access tools over the years, and LogMeIn is by far the fastest and most user-friendly tool for remote computer access. With this tool, you really can be on a beach and working!

The cost is $12.99 per month or $69.99 per year, billed to your credit card. (I don't know why anyone would take monthly option!)

http://www.LogMeIn.com

LOOK-Out - Free Search tool for Outlook

Look-Out is an add-on to your Outlook email. It will index ALL your email folders and give you a way to search - with VERY FAST results. In using this tool, you enter any phrase or name you are looking for and it will, very quickly, list every item in your Outlook Folder – including Contact, Sent mail, Inbox, and Calendar - that has that phrase or name in it.

ISys is listed on this page as another searching utility and I recommend using both! Look-Out has an interface that appears within your Outlook Program, making it real accessible for searching email. The Free version of LOOK-Out does not search network drives.

This is a great tool and it is FREE!

http://www.TechnoBiz.net/Legal/DLFiles/Lookout130.exe

TimeMap - Create Timelines

TimeMap will create presentation class time lines with incredible ease. But also has the detailing capabilities to make the information easy to read and work with. With the multi-select feature, you can easily color code events, places or people. And the newest version of TimeMap will create PDF files – of virtually any size!

The PDF Creation feature makes it very easy to create a large, jury viewable placard of your timeline – generally by emailing a file to your local printer!

The cost for TimeMap is approximately 200.00 and has an annual maintenance renewal cost of approximately 75.00.

http://www.casesoft.com/timemap/download.asp

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